What is considered catering?
Catering is defined as food service that meets at least one of the following conditions:
- The food to be served is prepared and transported by a licensed restaurant, caterer
or other food service provider;
- The food requires setup and/or on‐site service (such as chafers, sterno or other heat source, banquet attendants, servers, etc).
Note: If your event meets at least one of the above-‐listed conditions and is taking place on Kennesaw State’s campus, KSU Catering is the preferred vendor. Use of an outside vendor for your event must be documented with an exemption request.
- The food to be served is prepared and transported by a licensed restaurant, caterer or other food service provider;
What is not considered catering?
Catering does not include regular delivery service from nearby restaurants (e.g., pizza delivery, Jimmy John’s, etc.). When departments, Registered Student Organizations (RSOs) or guests order and pay for pizza or sandwich delivery AND the food is delivered to be consumed within one hour of delivery time, it is to be considered drop‐off service and is not considered catering.
Catering also does not include service of casual food items like deli trays, ready‐to‐eat sandwich platters, bulk coffee, or desserts
purchased/picked up at a grocery store or restaurant and brought to campus by a university employee or student AND does not require on‐site setup or service.
Note: If your event falls into this category and is not considered catering, the preferred caterer policy does not apply and an exemption request is not necessary.
Are there exceptions to the preferred caterer guidelines?Requests to use a caterer other than KSU Catering will be considered on a case‐by‐case basis. This requires the completion of an exemption request form, which must be submitted at least ten (10) business days prior to the scheduled event. Culinary & Hospitality Services will respond to any exemption requests within two business days.
Why must external vendors meet specific requirements?Per DOAS regulations, vendors doing business with the university must meet standard requirements for insurance coverage. Additionally, foodservice vendors must have appropriate, acceptable health inspection scores readily available. These guidelines are included in the exemption request form and will be reviewed by Culinary & Hospitality Services when an exemption is requested.
What about donated food?Donated food items that fall under the above‐listed definition of catering will be considered catering. In order to receive a donation, an exemption request must be submitted and approved by Culinary & Hospitality Services. The reason for this is to ensure the vendor who donates the food is properly licensed and insured.
Catering Exemption Request Form